An open-plan work environment that sets people in motion

An open-plan work environment that sets people in motion

Royal Dutch Society for Physical Therapy

The Royal Dutch Society for Physical Therapy (KNGF) wanted to provide its 75 employees with a newly furnished and ergonomic office that supports flexible work methods. The organisation is housed in Amersfoort and its office transitioned from two storeys into one. A clever layout and furnishing which is flexible in use, with a guiding principle that states: setting people in motion. Gispen furnished the entire storey; the design was based on that of Human-Space. Fun fact: all KNGF employees now have a sit/stand workstation.

Goodbye traditional office environment

The Royal Dutch Association for Physiotherapy (KNGF) is the umbrella association of and for physiotherapists in the Netherlands. KNGF has 19,000 members, consists of 13 professional associations and manages the ‘Centraal Kwaliteitsregister’ (Central Quality Registry). The association finds it important to keep its employees in motion, just as the affiliated physiotherapists are doing with their patients. Renkie Florusse, Housing project manager at KNGF: ‘We wanted to transition from a corporate culture in which everyone had their own room to a more open environment in which people can work in an agile and healthy way. Extra attention was paid to good acoustics and  having sufficient light and fresh air. It had to be an environment that encourages people to meet up and work together. In addition, the available space was reduced from two storeys to one. Clever furnishing solutions were adopted to help us save space. And due to our partnership with Human-Space and Gispen, we have been very successful in doing so.’

 

Widely involved

Human-Space devised and designed the new work environment. John Venneman of Human-Space: 'Offices are often furnished with facilities or physical aspects in mind. KNGF took it one step further and involved its staff in the entire process. A wide-ranging furnishing committee was given the lead, which included an advisor who represented the affiliated physiotherapists. In addition, we held plenary sessions during which we informed all employees of our plans.' When the preliminary design for the new office environment was ready, KNGF issued a tender for the furnishing. Several parties submitted a proposal, and Gispen won the contract.

The expert’s thoughts

‘Gispen is all about collaboration and achieving a common goal. It does so both with clients and with partners such as myself. Communicating with Gispen is always a pleasant experience. The company has a positive corporate culture and people are open to entering into dialogue. In this project, they really helped me in making a good selection of products. I’ve come to know them as hard workers who keep their promises. Even when something proves to be difficult – they make sure it works out in the end. Being a reliable partner is what I appreciate about Gispen.’

John Venneman Creative Director Human-Space

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Sit/stand workstation for all employees

Matthijs Elsing, Business Manager at Gispen: 'Setting people in motion and allowing them to work in an agile way – a project right up our alley. Together with Human-Space, we finetuned the interior entirely according to these requirements. We initially presented KNGF with a series of options. KNGF opted for sit/stand workstations for-two, among other products.’ These workstations are characterised by their stability, user-friendliness and quick adjustment. Elsing: 'Sit/stand tables are often installed, but usually on a smaller scale. This was the first time that a client had actually provided all its employees with this type of workstation.’  The Gispen Zinn office chairs make sitting behind a desk ergonomically justified. The conference room is furnished with chairs from Casala with a moving backrest in the shape of a spine. The furniture makes exercising while working at the office an everyday thing; the new interior design reinforces this even further.

Office wings and multi-functional Meet & Greet

There are four wings with open workspaces and additional workstations that offer more privacy. The central living room is where employees can grab a cup of coffee; the area is called the Meet & Greet, where people can sit down to confer or work for a while. There are a number of themed rooms directly adjoined. These are conference rooms that are separated from the open workspace, each with their own colour scheme and atmosphere, matching the KNGF themes. John Venneman: 'In an office that is as versatile and open as this one, you can still choose which space suits your activity best.’

 

Marcel Sturkenboom, Managing Director at KNGF, acknowledges this. ‘I don't have my own office either, and I don't really need it. You can often find me at Meet & Greet, amidst my colleagues. The space is multi-functional. We even sat down here once with former Minister Schippers and signed an administrative agreement. If a meeting demands more privacy, I simply book one of the themed rooms.’ We are advocates of a healthy work environment; we encourage people to use the stairs, for example. In addition, we have a Physio Café on the ground floor, where only healthy foods are served. The ground floor also houses the new KNGF Meeting Centre, where meetings can be held with as many as 75 people.’

The client’s thoughts

‘Our relocation had to be in line with how we present ourselves as an organisation. The guiding principles here are exercise and health, service-oriented, versatile and professional. Human-Space understood our needs, which was immediately apparent in the new design. Gispen translated this design into the actual furnishing. Their quality and prices were the decisive factor. The products and materials that are applied are very appealing in terms of colour, shape and effect. Motion, versatility, ease of use and fun – it all comes together here. Our employees are incredibly enthusiastic about the new work environment and our guests are deeply impressed.’

Marcel Sturkenboom Managing Director KNGF

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Fitness corridor

The four office wings are interconnected by a fitness corridor: a promenade with striking-looking and fun fitness equipment and other units that are associated with physiotherapy and ergonomic working. These include a treadmill desk, Oxidesk and punching bag. The Desk-Bikes that were placed here initially were such a success that they have been moved to the office area. Marcel Sturkenboom: 'It took our employees a day or two to get used to it all, but now they are very enthusiastic and proud of their new work environment.’

 

Optimal acoustics

The acoustics were a main focus point for Human-Space in designing the work environment, in addition to high indoor air quality, optimal lighting and the use of plants. All the materials were carefully selected for this very reason, from the ceiling tiles to the flooring. John Venneman: 'An open-plan office can only be used properly if the acoustics are optimal.’ Gispen contributed to this goal by installing various acoustic elements. Matthijs Elsing: 'We placed upholstered, acoustic dividing screens in between workstations for-two. In addition, we took existing cabinets and covered them in fabric. These tall cabinets now form acoustic blocks, placed on their sides and in between the sit/stand workstations. A prime example of circular furnishing.’ The products that Gispen supplied include the MultiLounge, Sett sofas, SDK sliding door cabinets, Nomi conference chairs and Dukdalf side tables. These products have also made their way into the living room that Gispen designed for holding informal meetings.

 

 

Photography: Chris van Koeverden

Products included in this project

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